2026 NP Depot – Asphalt Maintenance Project

NPD Asphalt Maintenance Project

Locations of Work (1):
Northern Pacific Depot
100 Railroad Street West, Missoula MT 59801

Montana Rail Link, Inc. (“Owner” or “MRL“) is requesting proposals for the mill and overlay of its Northern Pacific Depot parking lot.

Contractors (“Contractor”, “Company”, “your” or “you”) are hereby invited to submit a statement of qualification and a proposal to provide these services in accordance with this request for proposal (“RFP“).

1. RFP SCHEDULE

Proposals will not be evaluated unless all documents requested are submitted in a complete package. The information requested is the minimum required in order to qualify for consideration.  Your statement of qualification should include company history, company principals, safety program and appropriate licenses. The selected contractor will be required to enter into an agreement based on the specifications outlined in this RFP.

The property is managed by Washington Corporations’ Facilities Department.

2. SCOPE OF WORK

2.1  See the scope of work (“SOW”) for details.

The SOW includes the following documents:

1. 1. 1. SOW (3 pages)
      2. Exhibit A – Drawing (1 page)

2.2  Any modifications to the SOW shall require a formal change order which must be mutually agreed upon in writing and executed by both parties.

3. PRE-PROPOSAL SITE VISITS

Before submitting a proposal, Contractors are encouraged to thoroughly examine the property and fully understand the conditions that in any way could affect their proposal.  Failure to do so, will in no way, relieve the Contractor from satisfactory performance under the proposal submitted.

A pre-proposal site visit is scheduled for Tuesday, February 10, 2026 at 10:00 A.M. meeting in the parking lot.

4. CONTACTS

Questions will not be accepted by telephone.  All questions must include contractors name, address and/or email address and be submitted 72 hours prior to proposal due date.

Any questions concerning this RFP and all correspondence must be submitted in writing by contacting:

Brian Brush ([email protected])
cc: [email protected]

5. QUALITY CONTROL & SUBCONTRACTING

Work performed under this proposal shall be performed in accordance with a contract between you and Owner.  If the contract allows, subject to approval in writing by Owner’s Representative, you may subcontract any work to be performed under this contract.  However, your election to subcontract any work does not relieve you from any responsibility or liability under this contract. Work must be successfully completed in accordance with all applicable state and federal regulations and laws.

6. INSURANCE REQUIREMENTS

Contractor and all subcontractors shall procure and maintain the following types and limits of insurance for the duration of this project:

Type of Insurance: Limits of Liability

Worker’s Compensation: Statutory

Employer’s Liability: $1,000,000

Commercial General Liability – Personal Injury/Property Damage: $1,000,000 combined single limit per occurrence; $2,000,000 aggregate

Automobile Liability – Bodily Injury And Property Damage: $1,000,000 combined single limit per occurrence
-Hired car, owned and non-owned autos

Owner will be an additional insured on Contractor’s commercial general liability and automobile liability policies, including a waiver of subrogation on both policies in favor of MRL.

A signed Certificate or Certificates of Insurance will be furnished to Owner before work is performed or furnished by Contractor.  Contractor will provide notice to Owner in accordance with the insurance policy of any change, modification, cancellation or termination of any insurance policy described in this RFP.

7. PROPOSALS

7.1 Proposals are due prior to 11:59 P.M. on Monday, March 2, 2026.

PROPOSALS must be submitted online in the form below.

Project Schedule of Values:

* All quantities are estimated. Contractor shall be solely responsible to verify all quantities prior to bidding to incorporate into their pricing. For pricing, Contractor shall use the quantities listed in this Schedule of Values to calculate their unit price.

7.2 REQUIRED DOCUMENTS (current contractors only need to submit the proposal, a list of subcontractors, and construction schedules)

• • Proposal (broken out in line items the same as the schedule of values above)
  • List of any/all Subcontractors
  • Construction Schedule
  • Statement of qualification
  • Business License
  • Sample invoice
  • References – three to five independent references required
  • Certificate of insurance evidencing current coverage as noted in this RFP

All contractors submitting a proposal may be subject to a background check.

8. CONTRACTOR QUALIFICATIONS

8.1 Contractor certifies that they have completed within the past three (3) years a minimum of three (3) projects of similar nature and scope of work.

8.2 Contractor maintains a permanent place of business with a minimum of five (5) years in the business.

9. OWNER RESERVATIONS

9.1 Owner reserves the right to reject any or all proposals, to waive or not waive informalities or irregularities in proposals or proposal procedures, and to accept or further negotiate cost, terms, or conditions of any proposal determined by Owner to be in the best interests of Owner even though not the lowest bid.

9.2 Owner reserves the right to negotiate any and all elements of any proposal.

Online Proposal Submission Form